ShootCalendar Resources

Free Shoot Schedule Template

A clear plan for your next YouTube video, podcast, skit or film shoot. Keep the times, people, locations and gear together, from first setup to final wrap.

Your Shoot Schedule

Shoot Name

Shoot Date

Time Zone

Block 1

Start

End

Activity or Shot

Crew Needed

Location

Gear and Props

Notes

Block 2

Start

End

Activity or Shot

Crew Needed

Location

Gear and Props

Notes

Block 3

Start

End

Activity or Shot

Crew Needed

Location

Gear and Props

Notes

Block 4

Start

End

Activity or Shot

Crew Needed

Location

Gear and Props

Notes

Block 5

Start

End

Activity or Shot

Crew Needed

Location

Gear and Props

Notes

What Goes in a Shoot Schedule?

A shoot schedule is the running order for a production day. Include a date and time zone, start and end times for each activity, the crew needed, locations, equipment and production notes. Leave space for setup, breaks, travel, retakes and packing down, not just recording.

The sample above is a studio recording day. For a film shoot, put scene numbers in the activity field and cast names in the crew field. For a photo shoot, list each setup, outfit or location as its own block.

Plan the Day Around Your Crew

Confirm who is required and when they are available before choosing the shoot date.
Group activities by location and equipment setup to reduce travel and changeover time.
Agree on realistic durations, include breaks and share the final schedule with everyone.

How to Schedule Shoots With Your Whole Crew

Find a Time Your Whole Crew Can Make

A schedule plans the shoot day. ShootCalendar helps you choose when that day should happen by comparing your crew's calendar availability and booking the agreed time. Try your first group free, with no payment details required.

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